Job Description

Job Description
An international company is seeking a bilingual Japanese administrative assistant in White plane, NY.


Supports administrative functions, including clerical duties. Manages senior management's agendas and travel. Serves as a contact for Houston office, ensuring collaboration with Admin/HR/IT teams. Provides cross-cultural support.

Essential Job Functions:
• Manages office supplies, vendor communication, and contracts.
• Maintains common areas and handles document management.
• Coordinates refreshments, catering, and payments.
• Supports Senior Administrator in office planning, IT coordination, and emergency preparedness.
• Ensures smooth office operations.

Routine Administrative Duties:
• Assists visitors, handles travel arrangements, and schedules meetings.
• Manages client contacts, gifts, and internal communication.
• Answers calls, distributes messages, and supports daily office tasks.

Requirements

Education: Associate degree in Business Administration or equivalent experience.

Experience: 2-3 years of office administration-related experience, preferably in a multi-cultural environment.

Skills: Proficiency in MS Office (Outlook, Word, Excel, PowerPoint). Strong analytical, organizational, and reporting skills. Time management and attention to detail. Business-level Japanese language skills.

Abilities: Excellent written and verbal English communication. Customer service orientation. Effective presentation skills. Ability to multitask and communicate across all levels of the organization. Interpersonal skills and adaptability.

Physical: Typical office environment with standard equipment. Minimal lifting.

Benefits

A full benefit package (Insurance, 401K, PTO and etc.)

Skill Set
Japanese, excel, Word

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